Full Time Scheduling Coordinator

Fence, deck, patio, porch and outdoor living construction company · Manassas, VA · $40,000 – $50,000

What You'll Do

<ul><li><p>Project Tracking: Update and maintain installation dates, customer notes, and project milestones in internal systems (CRM and spreadsheets).</p></li><li><p>Customer Updates: Serve as a friendly point of contact, providing clear phone and email updates to homeowners regarding their project schedules.</p></li><li><p>Permitting &amp; Utility Coordination: Submit and monitor standard permit applications and Miss Utility tickets with guidance from senior staff.</p></li><li><p>Hold Follow-Ups: Monitor pending items (such as HOA approvals or material deliveries) and coordinate with production teams to keep jobs moving forward.</p></li><li><p>Billing &amp; Closeout Support: Prepare job pull sheets, notify accounting when projects are ready for progress or final billing, and distribute completed warranty packages to customers.</p></li><li><p>Office Support: Assist with incoming phone calls, basic administrative duties, and ad-hoc team tasks.</p></li></ul>

What We're Looking For

- Full Time - In Person - Organized and efficient - Proficient in System Management - Proficient with MS Office 365 - Proficient with VOIP Phones and other standard office equipment